Event Management

The Event Management Department within the Office of Campus Life manages more than thirty unique event spaces on the Danforth Campus. These spaces range from our Premier Level spaces; Standard Level spaces and multiple outdoor spaces. In addition to these spaces, Event Management coordinates the reservation/booking of pooled classrooms throughout the Danforth Campus.

The Event Management team provides comprehensive event coordination services to students, staff, faculty and external clients in our spaces. These services include, but not limited to: Space reservation assistance (Reserve A Space); Liason to our campus partners and external vendors; Event consultation and guidance; Event layout design; and Comprehensive event management and logistics.

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Important 2022 – 2023 Dates & Announcements

DATES	EVENT
August 2022 – October 11, 2022	Recurring meetings may be requested through the end of the fall 2022 semester
Now – March 18, 2023	Standard Level or Premier Level Space ONE-TIME event requests may be made through the end of 2023 calendar year.
Now – December 11, 2023	Pooled classrooms are available for reservation requests.
October 8, 2022 – October 11, 2022	Fall Break No Classes
October 12, 2022	First date that recurring meetings may be requested for the Spring 2023 Semester (January 17, 2023 – April 30, 2023)
December 9, 2022	Last day of Fall Classes
December 11, 2022	Last day for student groups to program for fall (any event type, including general body meetings) Last day for pooled classroom use
December 12 – 21, 2022	Reading Week / Exams No student group programming (any event type, including general body meetings)
December 22, 2022 – January 16, 2023	Winter Break No student group programming (any event type, including general body meetings)
January 17, 2023	First Day of Spring Classes First day student groups may begin to program for spring (any event type, including general body meetings)
January 31, 2023 – April 30, 2023	Pooled classrooms are available for reservation requests.
March 12, 2023 – March 18, 2023	Spring Break No Classes
March 19, 2023	First date that recurring meetings may be requested for the Summer 2023 Semester (May 22, 2023 – August 17, 2023) First date that ONE-TIME event requests in standard level or premier level spaces may be made through the end of 2024 calendar year.
April 28, 2023	Last Day of Spring Classes
April 30, 2023	Last day for student groups to program for spring (any event type, including general body meetings) Last day for pooled classroom use
May 1, 2023 – May 10, 2023	Reading Week / Exams No student group programming (any event type, including general body meetings)
May 11, 2023 – May 21, 2023	No student group programming (any event type, including general body meetings)
May 15, 2023	Commencement
May 22, 2023	First Day of Summer Classes First day student groups may begin to program for the summer (limited event types – see below) Programming is limited to events in which no spending/expenses are incurred during the summer. Student group programming may only take place in pooled classrooms or standard level spaces without WFF/ResLife Housekeeping Services. No food or drink may be included in any student group programing type over the summer.
August 17, 2023	Last Day of Summer Classes Last day for student groups to program (any event type, including general body meetings) Last day for pooled classroom use