Event Management

The Event Management Department within the Office of Campus Life manages more than thirty unique event spaces on the Danforth Campus. These spaces range from our Premier Level spaces; Standard Level spaces and multiple outdoor spaces. In addition to these spaces, Event Management coordinates the reservation/booking of pooled classrooms throughout the Danforth Campus.

The Event Management team provides comprehensive event coordination services to students, staff, faculty and external clients in our spaces. These services include, but not limited to: Space reservation assistance (Reserve A Space); Liason to our campus partners and external vendors; Event consultation and guidance; Event layout design; and Comprehensive event management and logistics.

DATES	EVENT
August 15, 2024	Last day for student groups to program or hold events for Summer. No programming / events will be permitted from August 16, 2024 until the first day of programming, September 1, 2024.  *Programming / events include: meetings (of any type), recruiting, rehearsal / practices, try outs, games, meets, tournaments, socials, fundraising, tabling, etc.
August 16, 2024 – September 1, 2024	No student group programming/ events from August 16th – September 1st. *Programming / events include: meetings (of any type), recruiting, rehearsal / practices, try outs, games, meets, tournaments, socials, fundraising, tabling, etc.
August 26, 2024	First Day of Fall 2024 Classes No student group programming/ events from August 16th – September 1st. *Programming / events include: meetings (of any type), recruiting, rehearsal / practices, try outs, games, meets, tournaments, socials, fundraising, tabling, etc.
August 30, 2024	Fall Student Union Activities Fair on Mudd Field
August 31, 2024	Student Group Leader Training – **REQUIRED ATTENDANCE FOR ALL STUDENT GROUP EXECUTIVES** No student group programming, events of any type on this date. *Programming / events include: meetings (of any type), recruiting, rehearsal / practices, try outs, games, meets, tournaments, socials, fundraising, tabling, etc. No student group programming/ events from August 16th – September 1st.
September 1, 2024	First Day Student Groups may begin programming (any event / program type, including general body meetings) in Standard Level or Premier Level Space.
September 9, 2024	Pooled classrooms are available for reservation requests for (through December 8, 2024) student groups and university departments.
September 13, 2024	Deadline for student group / organizations to submit application for Campus Life / SU Recognition through WUGO. Deadline to submit SU Category change application form through WUGO. Deadline to submit a Student Group name change through WUGO.
October 5, 2024 – October 8, 2024	Fall Break No Classes
October 9, 2024	First date that RECURRING meetings/events may be requested for the Spring 2025 Semester
December 6, 2024	Last day of Fall 2024 Classes
December 8, 2024	Last day for student groups to program for fall (any event type, including general body meetings) Last day for pooled classroom use
December 9, 2024 – December 19, 2024	Reading Week / Exams No student group programming (any event type, including general body meetings)
December 19, 2024 – January 13, 2025	Winter Break
January 13, 2025	First Day of Spring Classes First day student groups may begin to program for spring (any event type, including general body meetings)

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