Student Media Services (SMS) provides basic audio and video equipment to Washington University students, staff, and faculty for non-class activities. SMS rents audio and video equipment from a centralized location for a minimal cost.
Rental information:
Equipment rental reservations can be made by using the Student Media Services online request form.
Non-AV Equipment:
Easels: Free to rent
Extension Cords: Free to rent
Flipcharts: Free to rent
Signs (Foam core display, used with easel): Free to rent
Tent (10' x 10', red): $50
Stage (ONLY for use in DUC Commons or NE Edison Courtyard): $200
AV Equipment:
Cables (Audio, iPod, MAC Adapter, mic/XLR, power): Free to rent.
Camera (video digital, Canon GL2): $50
DVD Blu-ray Player: $15
DVD Player: $15
Keyboard (Pro 88 keys with stand): $50
Laptop (Dell with Microsoft Office software bundle): $50
Laser pointer: $10
Microphone (Wired hand-held): $20
Microphone (Wireless clip-on lavalier): $40
Microphone (Wireless hand-held with receiver): $30
Microphone stand: $5
Mouse (Wireless): $10
Phone (Conference, speaker): $25
Projector (LCD): $50
Projection screen (Small portable, 5'x5'): $15
Speaker (1 small self-contained P.A. system): $30
Speakers (Set of 2, Fender P.A. system with cart): $50
Speakers (Powered computer): $10
TV (42" flat screen and rolling stand; DUC use only): $40
Rental Packages:
Audio package: Includes rental of the Fender Public Address system and two microphones: $70
Large Screen Package: Includes large projection screen (9'x12'), with Projector, DVD player, Soundboard, and cables (DUC Tisch Commons or DUC Edison Courtyard use only): $500
Movie package: Includes DVD player, LCD projector, Fender PA system, and small portable projection screen (5'x5'): $100
Projection package: Includes rental of LCD projector, small portable projection screen (5'x5'), and laptop computer: $100
***Costs are waived to individual STUDENT UNION groups***
Pick up/Drop off locations:
PICK-UP Hours at DUC 322: Noon-4:30 pm Monday-Friday
RETURN Hours at DUC South Information desk (located on 1st floor by Visitors Lounge and elevator): 9:00 am-11:00 pm Monday-Friday & 9:00 am-11:00 pm Saturday-Sunday
To insure that we have received equipment back in time for other groups to check out the next day, equipment must be returned no later than NOON on the day following pick-up date. ***Any equipment NOT returned at the agreed upon date/time will be subject to a LATE fee of $100 for each day that it is late, possible fines, and/or other disciplinary actions. Contact the DUC & Event Management Office in writing if an extension of time is needed.***
Frequently Asked Questions (FAQ):
Q: Can Student Union groups rent equipment free of charge?
A: Yes. Student Union groups are under contract with Student Media Services and do not have to pay rental fees but they are still subject to late return fees and setup fees.
Q: Where is Student Media Services located?
A: SMS is located in the Danforth University Center & Event Management office located on the 3rd floor of the Danforth University Center in room 322.
Q: When can I rent equipment?
A: Any time up to 48 hours before an event.
Q: When do I have to return my equipment?
A: All rented equipment must be returned the next day.
Q: Can equipment be taken off Washington University grounds?
A: Yes with a few exceptions.
Q: Who can I talk with about equipment needs for an event and/or technical questions?
A: Contact our Multimedia Coordinator listed below.
Q: If my event is not at the DUC can I get help with the setup?
A: Our Multimedia team can help with setup in the DUC and the Premier Spaces listed on the Event Management website. Contact our Multimedia Coordinator listed below.
Q: Will someone be available after 5:00 p.m. or on weekends to help with setup or problems?
A: Yes, if you make arrangements at least 48 hours prior to your event with the MultiMedia Coordinator. Student workers at the DUC info desks can offer limited help with events in the Danforth University Center.
Q: Can Student Media Services edit student films?
A: No, we do not have editing capabilities.
Q: Can I cancel my equipment request?
A: Yes, you can cancel at any time prior to your event. Your cancellation must be in writing by replying back to your confirmation email or to send email to DUCS@wumail.wustl.edu with your group name, event date, and equipment requested.
Multimedia Coordinator:
Paul Pollard
pollardp@wustl.edu
(314) 935-3961